Objective
Ensure material environmental impacts are measured consistently and improvement commitments are monitored, including monitoring and reducing energy consumption across operations (including IT infrastructure), transitioning to renewable energy sources where feasible, measuring and reporting greenhouse gas (GHG) emissions annually, and implementing waste reduction and recycling programs.
Control Activity
Operations compiles defined environmental metrics and actions at least annually; Compliance reviews completeness, methods, material variances and action status before ESG reporting. This includes verifying that energy consumption is monitored across operations including IT infrastructure, renewable energy transitions are pursued where feasible, GHG emissions are measured and reported annually, remote work practices are encouraged, waste reduction and recycling programs are implemented, sustainable procurement practices select vendors with strong ESG credentials, digital documentation and e-signatures minimize paper use, and e-waste is reduced through responsible disposal and hardware lifecycle management.
Verification Requirements
- Verify that energy consumption is monitored and reduced across operations, including IT infrastructure.
- Verify that renewable energy sources are pursued where feasible, such as renewable-powered hosting and cloud services.
- Verify that greenhouse gas (GHG) emissions are measured and reported annually.
- Verify that remote work practices are encouraged to reduce commuting-related emissions.
- Verify that waste reduction and recycling programs are implemented within offices.
- Verify that sustainable procurement practices select vendors with strong ESG credentials.
- Verify that digital documentation and e-signatures are encouraged to minimize paper use.
- Verify that e-waste is reduced through responsible disposal and hardware lifecycle management.
- Verify proportionality: formal environmental metrics and carbon tracking are introduced as scale and data capacity grow.
Evidence
- Expected evidence: Metric definitions, source records and calculations
- Expected evidence: Annual emissions estimate or report
- Expected evidence: Waste, electronic-waste and procurement records
- Expected evidence: Improvement actions and review sign-off
- Evidence location: source evidence in SYS-ECM-002 Compliance Reporting and Evidence Repository; target Hermes assessment record in Odoo under ISS-HERMES-001.
- Retention: according to the applicable approved policy and Bitkaya record-retention requirements.
- Testing method: sample reported metrics to source data and confirm assumptions, review and action follow-up
- Testing frequency: annual
Assurance
Runtime effectiveness results are maintained in Odoo and assessed through the Hermes workflow tracked in ISS-HERMES-001. This note defines design, ownership, evidence expectations and testing method; it does not contain a manually maintained operation, evidence or overall effectiveness rating.
- Design status: implemented
History
- 2026-07-26: Normalized evidence metadata and separated design status from runtime effectiveness.