Purpose
Measure and reduce material environmental impacts from Bitkaya’s facilities, technology, procurement and working practices, minimizing the ecological footprint of operations by managing energy consumption, transitioning to renewable energy where feasible, reducing waste, and adopting sustainable procurement practices.
Steps
| # | Action | Details | Evidence |
|---|---|---|---|
| 1 | Identify material energy, emissions, waste, electronic-waste and procurement impacts and their data owners | Including IT infrastructure energy consumption. | Environmental impact assessment and metric definitions |
| 2 | Establish proportionate baselines, metrics and annual improvement actions | Formal environmental metrics and carbon tracking are introduced as scale and data capacity grow. | Environmental impact assessment and metric definitions |
| 3 | Monitor and reduce energy consumption across operations, including IT infrastructure | Collect and validate available energy and activity data. | Energy, emissions, waste and electronic-waste data |
| 4 | Transition to renewable energy sources where feasible | Such as renewable-powered hosting and cloud services. | Energy, emissions, waste and electronic-waste data |
| 5 | Measure and calculate greenhouse gas (GHG) emissions annually | Using a documented method and assumptions. | GHG emissions calculations, methods, assumptions and review evidence |
| 6 | Encourage remote work practices to reduce commuting-related emissions | Promote digital documentation and e-signatures to minimize paper use. | Energy, emissions, waste and electronic-waste data |
| 7 | Implement waste reduction and recycling programs within offices | Reduce e-waste through responsible disposal and hardware lifecycle management. | Energy, emissions, waste and electronic-waste data |
| 8 | Promote sustainable procurement practices by selecting vendors with strong ESG credentials | Apply environmental considerations to material procurement and manage electronic equipment through its lifecycle. | Procurement assessments and vendor ESG credentials |
| 9 | Investigate material deviations, record corrective actions and report results to the ESG Committee | — | Improvement action log |
Proportionality Considerations
- Focus on energy-efficient digital infrastructure and remote work policies as a small VASP.
- Formal environmental metrics and carbon tracking introduced as scale and data capacity grow.
- Processes rely on lean documentation, integrated roles, and digital tools, with clear pathways for future scalability.
Records
- Environmental impact assessment and metric definitions
- Energy, emissions, waste and electronic-waste data
- GHG emissions calculations, methods, assumptions and review evidence
- Procurement assessments and vendor ESG credentials
- Improvement action log
Relationships
- Policy: POL-ESG-001 Governance Ethics and ESG Manual
- Process: PRC-GRO-001 Governance Risk and Outsourcing
- Control: CTRL-ESG-002 Ensure Environmental Metrics and Resource Actions Are Monitored
History
- 2026-07-26: Created from sections 3.1 and 3.2 of the approved ESG Manual.