Objective
Ensure every finance and tax obligation has a current authoritative basis, deadline, accountable owner, controlled system, review path and approved control frequency.
Control Activity
Finance and Compliance review the obligation register and calendar at least quarterly and after relevant change. They confirm sources, rates, thresholds, deadlines, ownership, segregation, systems, advisers and evidence locations. The Board approves material proportionality or control reductions, and statutory frequencies cannot be reduced.
Evidence
- Expected evidence: Finance and tax obligation register and calendar
- Expected evidence: Source, rate, threshold and deadline confirmation
- Expected evidence: Responsibility, segregation and backup matrix
- Expected evidence: System and access inventory
- Expected evidence: Adviser and auditor appointment records
- Expected evidence: Annual proportionality review and Board approval
- Evidence location: source evidence in SYS-ECM-002 Compliance Reporting and Evidence Repository; target Hermes assessment record in Odoo under ISS-HERMES-001.
- Retention: according to the applicable approved policy and Bitkaya record-retention requirements.
- Testing method: sample obligations and trace current source, deadline, ownership, review, filing channel and evidence location; inspect all material proportionality reductions
- Testing frequency: quarterly and after material change; annual Board review
Assurance
Runtime effectiveness results are maintained in Odoo and assessed through the Hermes workflow tracked in ISS-HERMES-001. This note defines design, ownership, evidence expectations and testing method; it does not contain a manually maintained operation, evidence or overall effectiveness rating.
- Design status: implemented
History
- 2026-07-26: Normalized evidence metadata and separated design status from runtime effectiveness.
- 2026-07-26: Created from the approved FIN Manual.