Objective
Ensure community activities and partnerships are legitimate, approved, transparent and aligned with Bitkaya’s values, supporting local community initiatives, educational programs, and financial literacy projects, encouraging employee volunteerism through structured volunteering days and partnerships, and respecting human rights in all operations and business relationships.
Control Activity
Compliance reviews due diligence, conflicts, approval, spending and communications before material community or partnership commitments and reviews the portfolio annually. This includes verifying that local community initiatives, educational programs, and financial literacy projects are supported, employee volunteerism is encouraged through structured volunteering days and partnerships, and human rights are respected in all operations and business relationships following international standards.
Verification Requirements
- Verify that local community initiatives, educational programs, and financial literacy projects are supported.
- Verify that employee volunteerism is encouraged through structured volunteering days and partnerships.
- Verify that human rights are respected in all operations and business relationships, following international standards.
- Verify that all community activities and partnerships are legitimate, approved, and transparent.
- Verify proportionality: prioritize community engagement; broaden to structured CSR and impact programs as staffing and revenue expand.
Evidence
- Expected evidence: Due diligence, conflict checks and approvals
- Expected evidence: Activity plans, budgets and agreements
- Expected evidence: Payment, participation and outcome records
- Expected evidence: Annual portfolio review
- Evidence location: source evidence in SYS-ECM-002 Compliance Reporting and Evidence Repository; target Hermes assessment record in Odoo under ISS-HERMES-001.
- Retention: according to the applicable approved policy and Bitkaya record-retention requirements.
- Testing method: sample activities for due diligence, approval, traceable spending and supported public claims
- Testing frequency: per material activity and annual portfolio review
Assurance
Runtime effectiveness results are maintained in Odoo and assessed through the Hermes workflow tracked in ISS-HERMES-001. This note defines design, ownership, evidence expectations and testing method; it does not contain a manually maintained operation, evidence or overall effectiveness rating.
- Design status: implemented
History
- 2026-07-26: Normalized evidence metadata and separated design status from runtime effectiveness.